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Backing Up Your Data? And Why’s It’s Essential!

It's fair to say that data is the lifeline of any good business. If you think about the amount of information that we absorb every day and the horror of when data is lost / stolen or corrupted, then you will quickly understand that backing up ones data is the most sensible option. Imagine losing your smartphone with hunderends on non-replaceable photos and the horror of data loss become even more apparent. Think about the impact that large scale data loss might have to your business and you can perhaps multiply the personal loss by tens or maybe even thousands, such is the damage caused by data loss!

Why Don’t we Back Up?

Given that we all know the importance of keeping our data safe and secure you would think that we would back-up everything? Sadly, that just isn't the case.Having conducted surveys from people who have lost data it becomes apparent that part of the reason for not backing up is that people actually believe “it could never happen to them”. Yes, storage is more reliable but that shouldn’t prevent you from taking steps to properly backup your data.

What Exactly is Data?

Before we jump into looking at the different types of storage that is currently available, we should perhaps understand what is construed by the term data? Data comes in a number of different shapes and forms, including:

  • Images

  • Emails

  • Enquiries

  • Orders

  • Website Pages

In reality, the term data really mean anything that is stored electronically which is either being used at that time or stored for later usage.

Different Types of Storage

Storage takes the form of a wide variety of mediums, some of the most popular include:

  • Cloud

  • Optical Drive

  • Solid State Drive (SSD)

  • Hard Drive

  • USB

  • Network Attached Storage

Even something as basic as a thumb drive that you carry around with you is a form of storage; however, many times people don’t associate these as such and pay the price when their device packs up.One of the best and easiest ways of storing data is by sending it to the “cloud”. Fans of Google and other cloud based service providers will find that a considerable amount of their data is being stored almost automatically for future retrieval by the user. A case in point is the free storage options that come within the Google Drive package. You can put pretty much any document or image into a folder and it stays safe.Other providers such as DropBox, OneDrive, iCloud, Amazon Drive et al also provide plenty of free storage and like Google offer paid versions for larger data users.

Solid State Drives (SSDs) have become one of the best storage methods available at this current time. These work similarly to conventional hard drives; however, once inside they function differently. With a distinct lack of moving parts, SSDs are much more reliable and robust than hard drives. Whilst SSDs are used primarily in laptop or desktop pc’s they are also now starting to be found as external drives, making them an excellent choice for data retention.

Websites are Data Too!

Of course, so far we have just focused on data that you receive and send, like a photo or a file. However, there are also large volumes of data that are in use each and every day, often without us being aware of them.One such example is your website!

If you are a website owner then the website itself is being stored on some server somewhere around the world. Most of the time these are highly secure and shouldn’t leave you exposed to losing your information; however, there are exceptions to this.For example, if you have carried out updates to your website you might want to roll-back to a previous version of the site if something goes wrong. Without having this as an option in your website hosting this could be a serious issue.

Another example could be if you are unlucky enough for your website to be hacked, you will almost certainly want to revert to a safe version. A roll-back to yesterday's version would be most useful, but what about if you don’t actually know the date when your site was hacked?

Having multiple snapshots or data points for your website could make the difference between a relatively quick fix or something that takes considerable time and energy, likely resulting in a loss of revenue for your company.

Backing Up Your Data? - The Wrap Up

Hopefully this feature has highlighted the value in reviewing your back-up methods for your storage. Remember, once you lose data and its not backed up then it is gone for good!

Stay tuned for next months article and feel free to reach out to me if you would like a particular topic covered in the future. I’m normally at the other end of glenncowan@voovagroup.com email.

Until next time, happy data storing!